Developing Good Work Habits

Writing, like any kind of work, requires a certain amount of discipline. However, unlike many sorts of work, pounding away at the keyboard is only helpful when you have ideas to get onto paper (digital in most cases today, but the idea is the same as writing in the past). In order to become more productive, you must develop good work habits. Part of the task is to base your work habits on the kind of writing you do, your personality, and the requirement to get a certain amount of work done in a given time. It’s also important to consider your work environment.

I normally work a 12 to 14 hour work day, but I don’t spend all that time at the keyboard. My work day is split into one hour segments with 15 minute breaks. The day always begins with chores and breakfast for me. After all, everyone has to eat. During my first segment, I’ll answer e-mail, and then it’s usually time to take a break. I get some cleaning done or get the wood stove ready for the evening fire. The point is to get out of the office for 15 minutes so that I can rest, but also remain productive.

I am a huge believer in keeping your work environment clean and tidy. One of my best friends works in an Office and so they have a commercial office cleaning service to take care of their workplace for them. Clutter and dirt can be incredibly distracting and can even prevent you from enjoying your work which can have a detrimental impact on your productivity over time. Contacting cleaning services Red Deer, or ones closer to the office vicinity, will help keep everything together and clean. So whether you work in an office or from home, try to be as tidy as you can. Cleaning is also a great way to take a step away from the screen which is incredibly important for your creativity. Whilst cleaning is important, there will always be some jobs that people are unable to do. For example, cleaning the outside of the windows will be a difficult job for staff to do quickly whilst they’re in the office. This job will normally have to be done by a professional window cleaning company. Ideally, windows should be cleaned regularly, so it’s important that residential and commercial properties consider contacting their local window cleaners.


During the second segment I normally write as much text as I can. Sometimes this means pressing pretty hard in order to get the task done, but you need words on paper to move forward. Last week’s post mentioned some ways in which I get the job done. This segment usually goes by so fast that it seems as if I’m just starting when my timer goes off. Yes, I use a timer on my computer to keep a routine in place. Pacing yourself is important. At the end of the second segment it’s usually time to check the chickens and get any eggs they’ve laid. A walk outside is nice too. Sometimes I play Frisbee with the dogs or do some cleaning or even just enjoy some sunshine while I read the newspaper.

The third segment sees me editing the text I’ve written during the second segment and augmenting it. I usually end up with half again the number of pages that I had at the end of the second segment. The point is that the book has advanced, but that the text is also in better shape by the end of the third segment.

Depending on how everything has gone, I can sometimes fit in a fourth segment that I use to research new book material. I write ideas for the current chapter directly into the remaining blank spots so that I can start working on them immediately after lunch.

Lunch is an hour long. Afterward, I check on the animals again, check out the orchards and gardens as needed, and generally get things cleaned up. You’ll notice I do a lot of little cleaning segments during the day. For me, it’s better than trying to clean the entire house all in one fell swoop. Plus, I like a clean environment in which to work, some people actually do work better in clutter. There isn’t any right or wrong to the question of environment, just what works for you.

The rest of the day goes pretty much like the first part of the day went. I’ll have a robust writing segment after lunch, followed by an editing segment, followed by a research segment. It may seem mundane and potentially quite boring, but it’s an efficient way for me to work. Of course, you have to come up with your own routine-whatever seems to work for you. Keep trying different ways to approaching your writing until you come up with an approach that’s both efficient and rewarding. Yes, I’m quite tired by the end of the day, but I also feel quite happy with what I’ve gotten done. Let me know your ideas on writing workflow at [email protected].

Spring and Happy Chickens!

It’s getting toward spring and my chickens are definitely happy about it. I’ve discussed winter egg laying beforeproduction really does decrease. This is the point in the year where things start to turn around. My twelve birds really have become much happier and are now starting to lay six eggs on average per day. Some of those eggs still have calcium nodules, but I’m finding that even the number of calcium nodules is decreasing. The point is that they’re laying more eggs. Of course, this is the human view of happiness.

The chicken view of happiness is different. I can let the chickens out on most days now. When I enter the coop in the morning, I put down their food and then open the coop door. Now, you’d think the chickens would eat breakfast first and then run out of the coop. However, that isn’t what happens. They forget all about the food and fight each other to get out of that door designed for two birds at most as quickly as possible. It really is quite insane looking. They go out and stand around the water bucket discussing chicken events of the day (not that I quite know what to think of their discussions).

Of course, there is always an exception. Violet, the oldest chicken in the coop, just watches the fracas bemused, waits to be petted, and then calmly enjoys the quiet while she eats breakfast without the jostling of other birds to contend with. It’s hard to believe that chickens can become wiser with age, but somehow it happens. This old bird has gotten set in her ways over the years and many a fledgling has felt her beak where the feathers are fewest. Just watching my chickens each day reminds me of how individuals appear in every environment and that the need for individuality is universal. Let me know your thoughts on chickens with wisdom at [email protected].

 

Facing the Blank Page

Most writers face writer’s block at some point. You have a blank page that’s waiting for you to fill it and you have a vague notion of what you want to say, but the text simply doesn’t come out right. So, you write, and write some more, and write still more, and hours later you still have a blank page. Yes, you’ve written many words during that time—all of them good words—just not the right words.

Every piece of writing I do starts with an outline. Even my articles start with an outline. Creating outlines help you focus your thoughts. More importantly, they help you to see how your thoughts will flow from one idea to the next. Sometimes, if you’re honest with yourself, you’ll discover that you really don’t have anything more than a vague idea that will never become an article, white paper, book, or some other piece of writing. Of course, that’s really the reason for this exercise—to see if you have enough information to even begin writing. If you don’t have enough information, then you need to research your topic more. Research can take all sorts of forms that include everyone from reading other texts on the topic, to doing interviews, to playing. That’s right, even playing is an essential part of the writer’s toolbox, but this is a kind of practical play that has specific goals.

Once you do have an outline and you’re certain that the outline will work, you need to mark it up. My outlines often contain links to resources that I want to emphasize while I write (or at least use as sources of inspiration). A lot of writers take this approach because again, it helps focus your thoughts. However, an outline should also contain other kinds of information. For example, if a particular section is supposed to elicit a particular emotion, then make sure you document it. You should also include information from your proposal (book goals) and your reader profile (who will read a particular section) in the outline. Your marked up outline will help you understand just what it is that you really want to write. In reading your outline, you can start to see holes in the coverage, logic errors, and ideas that simply don’t fit.

Moving your outline entries to the blank page will help you start the writing process. Convert the entries to headings and subheadings. Ensure that the presentation of the headings and subheadings is consistent with the piece as a whole. Unfortunately, you can still end up with writer’s block. Yes, now you have some good words on the page, but no real content. An outline is simply a synopsis of your ideas in a formalized presentation after all.

Write the introduction and the summary to the piece next. The introduction is an advertisement designed to entice the reader into moving forward. However, it also acts as a starting point. The summary doesn’t just summarize the material in the piece—it provides the reader with direction on what to do next. People should view a good summary as a call to action. By creating the introduction and the summary, you create the starting and ending points for your piece—the content starts to become a matter of drawing a line between the two from a writing perspective.

At this point, you have enough material that you could possibly ask for help. Try reading your piece to someone else. Reading material aloud uses a different part of the brain than reading the same material silently. Discussing the material with someone else places a different emphasis on the material. The other party can sometimes provide good suggestions. You may not use the suggestions directly, but listening carefully can often present you with creative ideas that you wouldn’t have considered otherwise.

It’s important not to overwork the piece. Sometimes you need to do something else for a while. Yes, you always want to spend time in research and thinking your piece through, some writing is often done in the subconscious. Fill your head up with as many creative ideas, fascinating thoughts, and facts that you can, and then do something that actually will take your conscious mind off the topic. You might watch a television show or movie, go for a while. have coffee with a friend, take a nap, or do any of a number of other things. The important thing is to forget about the book for a while. Often, you’ll find that the now semi-blank page doesn’t present a problem when you return. Let me hear about your ideas for dealing with the blank page at [email protected].

 

Enjoying a New Buck

Anyone who knows me knows that I’m quite careful with my breeder rabbits. They become pets, for one thing, so the older bunnies go to the retirement home when they’re past their prime. Of course, everyone gets a hug every day. However, I also realize that my rabbits are animals with particular needs and that I need to exercise care when they have specific requirements. One of those requirements is ensuring the breeding rabbits are actually healthy enough to do the job. So, it was with heavy heart that I bid adieu to my buck, Spartacus, this past winter. He’s just too old to get the job done anymore.

I obtain my new does from my stock. When the kits are old enough, I start monitoring the does for good potential. The doe of choice is alert, quite active, robust in protecting her territory against the other kits, and large. I’m always looking for the best possible breeding stock to ensure that future kits have the best possible chance of succeeding. I tend to prefer does that are a bit on the aggressive side so that I can be sure she’ll protect her kits, but I don’t want a doe who is overly aggressive. I learned that lesson the hard way with a doe that would actually charge me when I tried to provide food and water. She’d actually bite. Yet, she was pretty mellow once her kits were fully grown.

My new buck, Oreo, is a gift from a friend. He’s friendly, but slightly aggressive. His markings really do suggest an Oreo cookie—black and white. He’s a well built buck and loves his morning hug. The reason I don’t get bucks from my own stock is that I want to prevent inbreeding. Inbred rabbits exhibit horrid behaviors (including cannibalism) that are best left to the imagination. The point is that you need an outside source of DNA, so trading with other breeders and ensuring you get from a variety of sources is one hedge against the problem.

I normally try for a buck that’s slightly smaller than my does. The reason is that a really large buck can cause the doe to have babies that are too large and she might not be able to have them normally. Even if you manage to get to the doe in time, she often dies if she can’t get the babies out. Oreo is just the right size. He’s just slightly smaller than my does.

Breeding season will arrive soon. Normally I try to breed the rabbits the first time in late March or early April so that the chances of frost at the time the babies are born is minimal. Breeding early in spring also lets me breed the does more than once (normally I go for three breeding sessions during the year unless the summer is especially hot).

Getting just the right buck for your does can take time and effort, but it’s well worth it to have healthy kits. Let me know your thoughts on choosing a new buck at [email protected].

 

Discerning the Use of the Six Questions in Writing

In a previous post, Creating the Useful Sidebar, I discussed the need for emotion in any book, even technical books. It’s not possible to convey information in a manner that helps a reader understand the technology without including emotion. Facts alone are available in many places on the Internet—what a smart author wants to convey is the emotion behind the facts. Of course, this means adding bias in the form of your perspective on the topic.

Most people know the six questions: who, what, when, where, why, and how. Newspaper authors stress the questions, but anyone who writes technical (non-fiction) materials must consider them as well. They’re good questions. However, most treatise on the topic look at the questions from a factual perspective—what you need to do to answer them and why they’re important. In some respects, it’s better to look at the effect and orientation of the six questions, rather than their factual nature.

The four fact questions are: who, what, when, and where. If you answer these four questions in any piece you write, you have covered the facts. Your writing will likely be as dry and entertaining as the Sahara, but no one will be able to argue that you’ve covered the essentials—the bare minimum. The best authors aren’t happy with just the bare minimum.

The question of how is a slightly emotional question. It not only covers facts, but it also covers some of the emotion behind the facts because you’re presenting a view of the facts. In your (or possibly an expert’s) opinion, this is how the other facts fall into place. For example, a procedure on how to perform a task using a piece of software is your opinion on how to get the job done. Rarely is there a time when your method is the only available method. You discuss how based on your experience. Likewise, looking at the historical context of an event, the how often views the event from the viewpoint of the historian who researched the process, rather than providing a precise and infinitely detailed discussion. A historian could quite well leave out steps in order to streamline the process (to make it easier to understand) or to convey a specific view (in order to support bias).

When looking at the question of why, you enter the territory of pure emotion. It’s impossible to ascertain a factual why, no matter what sort of writing you do. Even addressing the why behind the reason to perform a particular task in a specific matter is based solely on the author’s opinion and is therefore ultimately biased. The why of a situation, any situation, tends to change with time. As an author gains knowledge (facts), experience (knowing how to apply the facts), and wisdom (knowing when to apply the facts) the question of why changes. In addition, memory, perspective, and all sorts of other environmental considerations affect the interplay of emotions that answer the question of why. In fact, you may encounter situations where even the entity that is the focus of why has no idea of why and you must create your own answer to the question.

Great writing revolves around the six questions. The first four are easy, the fifth is a bit harder, but to answer the sixth requires time, focus, and commitment. Let me know your thoughts about the six questions at [email protected].

 

Old Laws, User Privacy, and Vendors Caught in the Middle

I’ve talked a number of times about researchers creating security busting software just because they can. The software often gets out into the wild where people who wouldn’t normally have a clue as to how to overcome security features can now use it to break the latest security in some product or application. Now the government is trying to force Apple (and probably other vendors) to write such software in pursuit of information hidden by encryption based on the mandates of a 227 year old law written at a time when no one had any idea that modern digital devices would even exist. The decree issued by the judge in charge of the case seems quite reasonable until you consider the fact that once Apple writes the software, it could end up in the wild, where hackers will almost certainly find ways to use it to overcome the security of legitimate users—making it impossible to ensure private information, such as credit card data, really does remain private.

The iPhone comes with some interesting security features that make it a relatively secure device. For example, tampering with certain device hardware will brick the device, which is the sort of security feature more devices should have. Modifying the security hardware should cause the device to lock down in order to protect the data it contains. The encryption that Apple offers with the iPhone is also first rate. No one but the user has the key used to unlock the encryption, which means that only the user can create a security problem by handing the key out to others.

The government is trying to change this scenario to make it easier to learn about anything it can about the data on Syed Rizwan Farook’s iPhone (one of the two San Bernardino shooters). On the surface, it seems like a good idea, if for no other reason than to potentially prevent other shootings. However, the manner in which the government has pursued the information opens the door to all sorts of abuse and then there is the matter of that software getting out into the wild. The issue here is that the law hasn’t kept up with technology, which is a recurrent problem. The government doesn’t have a law to cover the need to break encryption in a reasonable way, so it resorts to a 227 year old law that was never intended to address this need. The fact that the government is using the same law to try to force Apple to breach iPhone security in at least twelve other cases means that the argument that this is a one-off requirement doesn’t hold any water. Once Apple cooperates even once, it sets a precedent that will allow the government to force additional cooperation, even when such cooperation decidedly damages the privacy of innocent parties.

Tim Cook has rightly refused to cooperate with the government. There really is too much at stake in this case and even the government should be able to figure it out. What needs to happen is that our government needs to catch up with technology and write laws that everyone can live with to deal with the need to preserve the privacy engendered by encryption, yet make it possible for the government to obtain information needed to solve a case.

The question here is more complicated than simply managing information properly. It’s also one of keeping good technology (such as that found in Security for Web Developers) working properly and ensuring that government entities don’t abuse their positions. What is your take on the San Bernardino shooting and the information needed to pursue it? How do you feel about keeping your private data truly private? Let me know at [email protected].

 

Pruning Your Grapes After a Major Freeze

Previous posts, Pruning the Grapes (Part 1) and Pruning the Grapes (Part 2), have discussed techniques for pruning your grapes. In most cases, these two posts contain everything needed to prune your grapes using the four-cane Kniffin system. However, pruning grapes sometimes involves more than simply dressing them up. In general, your canes can remain fully productive for many years, but sometimes mother nature steps in and causes severe damage. In my case, all of my young caned died completely and there was nothing to do about it. In addition, two-thirds of the mature canes suffered above ground loss, which is what I want to talk about in this post.

Good hearty canes will come back after a major freeze that kills the top of the plant. No, you won’t get anything in the way of grapes after the top is killed off, but the root stock is well-established and coming back after the freeze is a lot faster and easier than planting new canes. The spring after the freeze will see the old canes looking like gray skeletons and you might think everything is lost, but give your plants time. Look carefully at the ground around the old canes.

The first year after a major freeze will see all sorts of suckers coming out of the ground. Just leave them be. Let them climb up using the old canes as support. What you’ll end up with with look like a horrid mess. The new canes will grow everywhere. That’s fine, just don’t look too often if the mess offends you.

In the spring of the second year, carefully work with the mess. Remove the skinny trunks. One or two the trunks (with their associated canes) will look quite hearty. Leave both for the time being. Also remove the old, dead, trunk and associated canes with extreme care. You don’t want to damage your new canes, which may very well end up resting on the ground for a while. It takes time, but work slowly and carefully. (I find that working through the mess usually requires an hour or perhaps two per plant, so allocated plenty of time and don’t rush.) Eventually, you’ll clean up everything but the two strongest canes.

Now that you’re down to two contestants, carefully look at the canes attached to each of the trunks. You need to consider which trunk has the heartiest canes placed in the right positions for the trellis system you’re using. In my case, I looked for the best trunk with four canes—two upper and two lower. Cut off the trunk you don’t want to use.

It’s important to remember that your plant is frozen and won’t be very flexible during this time of year. Carefully tie the canes to the trellis using a stretchy material that won’t harm the canes. I cut up old, clean pantyhose. It’s stretchy, holds up moderately well in the sunlight, and is inexpensive. Plus, it tends to dry out quickly after getting wet, which means you won’t introduce mold to your plants. You’ll likely need to work more with the canes later in the spring, after they defrost, but before they become productive.

In most cases, mother nature won’t kill your plants. The roots will survive even if the top of the plant is completely dead. Unlike most orchard plants, you don’t normally need to worry about grafts when working with grapes, so using those root suckers is a great way to get your grapes back after being killed off. Instead of the seven years required for new plants, you could potentially get grapes from the restored plants in as little as three years, so the time spent coddling the damaged grapes is well worth the effort. Let me know your thoughts on grape pruning at [email protected].

 

A Fuller Understanding of the Internet of Things

You can find the Internet of Things (IoT) discussed just about everywhere today because the Internet has become pervasive. IoT is part of most business applications today as discussed in Security for Web Developers and part of any PC you build as discussed in Build Your Own PC on a Budget. It appears as part of smart TVs and Blue-ray players. In fact, you find IoT employed in a lot of places you might not have thought possible even a year ago. The point is that IoT is here to stay, especially when there are some great xfinity internet packages available, and we need to consider some of the ramifications of it on every day life.

One of the issues that hasn’t surprised me too much is the issue of security. Both my smart TV and smart Blue-ray player require me to enter a password to access the Internet through my wireless router (mostly because the router is configured to require one, whether I’m using 2.4ghz vs 5ghz range on it). So these devices do employ security to some extent. However, they remain logged on at all times, so the router is also configured to disconnect devices after a certain time. Each time I turn the devices on, I must reenter the password. It’s a level of security, but not necessarily the best security. Some devices, such as Apple Watch, lack any form of security. (In the case of Apple Watch, the device authenticates through an iPhone, so it still has some level of security, but not security that is part of the device itself.) Some industry pundits are saying that these devices will eventually kill the password, which means that some other form of primary authentication is needed.

The problem is increased by the proliferation of headless devices (products that lack any sort of display, such as a door lock, security system, or robots). In these cases, you can’t enter a password. No one is really sure how to secure these devices, but a solution really is needed and soon. Unless we find a solution, the issues surrounding intentional hacking will increase. A recent InfoWorld article, Welcome to the smart home … of horror!, emphasizes some of the sorts of things that could happen due to a lack of security.

Security and configuration problems aren’t just limited to outsiders gaining access to your home, office, business, or other location due to holes in IoT security. It also turns out that smart devices aren’t particularly smart, so sometimes you lose access to your network and its connected devices due to a combination of security and configuration issues when a failure occurs. In the ComputerWorld article, The Internet of Things: Your worst nightmare, you can hear about one person’s attempt to recover from a simple router failure. It turns out that simply replacing the router wasn’t enough-everything connected to the router needed reconfiguration and sometimes the task was less than easy to perform, though understanding your 192.168.100.1 Address can at least help with this quite often.

The world is in a age of transformation. The ride will be bumpy and the problems severe. When you consider the immensity of the things that are changing, the future looks incredibly different from anything that has gone on in the past. Not only is there IoT to consider, but the whole issue of robots and other technologies that are coming to fore. As these new technologies become part of everyday life, we have to ensure we can use them safely and that ability of someone to hurt us through them is curtailed. Let me know your thoughts about IoT security and configuration at [email protected].

Recycling Stalled

Recycling is an important part of the strategy for keeping planet Earth livable for future generations—not to mention making lives more enjoyable today. After all, no one wants to end up neck deep in garbage. Most recycling revolves around paper, metal, plastic, and glass. However, recycling efforts are starting to stall in America and other countries for various reasons. A common theme is that recycling doesn’t generate enough money to make it practical as a for profit effort. The companies tasked with obtaining, recycling, and selling the materials don’t make enough money to remain viable.

Of course, theories abound as to why this problem occurs, but the bottom line is that recycling must increase. Most countries recycle less than 50 percent of the waste that people generate (34 percent in America according to a number of sources), which means that the landfills still fill at a prodigious rate. I know that some people point to ancient civilizations that survived just fine without recycling, but the earth’s population also continues to grow and we will end up neck deep in garbage sooner than later at the current rate of use. A few people have embraced a radically new idea of simply moving to another planet once this one is used up, but barring some major advance in space travel, I don’t think that particular idea will work.

A major problem is that some companies have a hard time finding profitable venues for selling the recycled goods they make. You can find sites online that discuss all the innovative uses for recycled materials, but the fact is that the companies actually doing the work still say that profits are low and customers continually get more picky about the materials they’ll accept. In order to make sorting the materials easier and to ensure customers will actually buy the recycled materials, it’s up to individuals to ensure they do their part. For example, rather than stick an entire packing carton in the big blue bin, make sure you separate the materials to remove the materials that a company can’t recycle (such as Styrofoam) from those that it can. Sloppy consumer habits have actually resulted in the disappearance of some public recycling bins, such as those in shopping centers like Walmart.

Keeping some materials out of the garbage can in the first place can help you as well as the company responsible for performing the recycling. For example, composting materials (such as food) to create soil for items you can grow yourself saves money in the long run and makes it a lot easier to recycle the glass and other materials that currently end up creating a huge mess at the recycling company. In addition, ensuring you actually sort the materials according to the conventions for your local community will help.

The point is that recycling will continue to stall until everyone does their part. Ultimately, this effort may require that governments step in and provide financial incentives to keep recycling going (although, it would be better if they didn’t have to). Let me know your thoughts on why you feel recycling is stalling at [email protected].

 

Creating the Useful Sidebar

There are many styles of writing employed for technical writing. Each style has specific benefits and today’s blog post won’t delve into them. However, many of these styles rely on the sidebar to add interest to the writing.

A problem occurs when an author seeks to present only facts as part of any written piece. Readers can find facts on the Internet. What readers can’t easily find is the specific viewpoint that an author presents, which includes supplementary materials in the form of sidebars. A sidebar adds interest to the writing, but more importantly, it provides background material that augments the topic at hand. For example, when discussing smartphone hardware, a sidebar that provides a brief overview of the communication technologies employed by that hardware can prove useful to the reader. The radio frequency transmission isn’t part of the main topic and some would argue that discussing it doesn’t belong at all in a pure hardware discussion, but the addition of that supplementary material is essential to the piece as a whole. It helps present a particular view of the technology that the reader wouldn’t otherwise receive.

Sidebars shouldn’t become a main topic. A good sidebar is at least one long paragraph, but more commonly two or three paragraphs. Never allow a sidebar to consume more than a page of text. For example, a two or three paragraph overview of the history of a technology is useful—a discourse that spans multiple pages is overkill unless the author is trying to make a particular point (in which case, the discussion should appear in the topic proper).

Depending on the sidebar content, you can include bulleted lists and numbered steps. A sidebar should never include graphics unless the book style accommodates such an addition (which is rare). The idea is not to detract from the piece as a whole, but rather augment it in a specific way—to help direct the reader’s attention in a specific manner. Using visual styles and white space correctly help make the sidebar attractive.

Many authors forget the need to evoke an emotional response in any sort of writing, including technical writing. In making a point, the author needs to express the idea fully by making an emotional appeal. A sidebar can perform this task nicely without creating distractions in the overall writing flow. For example, a piece about implementing accessibility features in an application can include a sidebar that contains a case study about the effects of such an implementation on a specific person or within a real world environment. The point is to help the reader understand the implications of a technology and make its use imperative.

Sidebars are an essential tool in the creation of a usable piece of writing that helps a reader understand a topic in ways that many factual Internet pieces can’t. Using sidebars effectively makes your writing better and more appealing. More importantly, a sidebar presents a unique view that the reader identifies with you as an author and sets your style of writing apart from that of other authors. Let me know your thoughts about sidebars at [email protected].